Resource Management Assistant - IQ Talent Marketplace

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

Req#: req20995

Application Closing Date: 2/27/2023

Vice Presidency Context:

The Budget, Performance Review and Strategic Planning Vice Presidency (BPS) has the following key accountabilities: strategy and business planning; expense management; performance review and reporting; resource management infrastructure development and maintenance; internal controls and risk management; and resource management capacity building.

Unit Context:

Sitting within BPS, BPSIM supports the work program of the Infrastructure Practice Group (GGIVP) and Middle East and North Africa Region (MNAVP). MNAVP’s Office in Baghdad, Iraq is headed by a Country Manager and houses several programs of the World Bank and the International Finance Corporation’s (IFC) Regional Hub.

BPSIM is seeking to recruit a Resource Management Assistant (RMA) based in the Baghdad office to help drive, support, and implement the RM Service Delivery model. As with all other BPS staff, the RMA is expected to be fungible and able to work across different assignments over time, depending on business needs and professional development objectives.

The RMA will work as part of an RM team based throughout the region, under the daily oversight and guidance of the Senior RM Officer (Sr. RMO) in HQ and the overall supervision of the Chief Administrative Officer (CAO). The RMA is expected to provide RM advisory services and to support the Baghdad Office’s Financial Control and Fiduciary Responsibilities, and General Administration.

Duties and Responsibilities:

The RM Assistant is expected to deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team. Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must. In line with the competencies listed below, the RM Assistant is expected to be proficient in the day-to-day maintenance of the core RM systems, processes, and disciplines, with sound knowledge of RM policies, SAP and the Bank’s core reporting and data mining tools.

The key accountabilities of the RMA include the following:

Financial Control and Fiduciary Responsibilities:

• Support internal controls framework of country office financial transactions and business operations, including review of effectiveness of the internal control systems and monitoring;
• Within the SAP framework establishes and coordinates specification for and implements new or enhanced country office specific reporting systems to meet management and Institutional requirements;
• Works with the Country Manager to ensure a strong internal controls environment in the office, providing advice on control issues.
• Ensures that audit, and quality assurance review recommendations are implemented.

General Administration:

• In coordination with the administrative team, ensure that Bank’s assets and inventories are appropriately recorded and safeguarded
• Coordinate and provide support for the local administrative procurement of supplies, goods and services.
• Help in development of administrative policies and practices in consultation with other units for the efficient and effective operation of the country office.
• Liaise with local commercial house bank and manage banking transactions.

Analysis, Monitoring, Reporting and Communicating:

• Proactively establish and maintain interface with the client, providing high caliber support.
• Review accounting transactions, reconciliation reports, open items report, monthly accounting reports.
• Monitor and review country office budget and expenses, identifying/resolving issues and discussing them with the SRMO and country office management
• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other day-to-day transactions
• Ensure effective back-up arrangement and timely submission of tasks/outputs
• Provide support to managers and staff in accessing management reports available in SAP and other information systems
• Analyze costs, including forecast of year-end budget status.
• Ensure compliance with specific institutional and regional guidelines

Other Duties and Responsibilities:

• Communicate staff rules and procedures to all staff on a regular basis.
• Maintain interaction with suppliers to enhance purchasing conditions.
• Advise on administrative procurement actions, including liaising with GCS as needed, for example on vehicle purchases.
• Collaborate with GCS/IT and Security Specialist for facility management in handling office building including remodeling of the offices, procurement of furniture and equipment, establishing and maintaining office services, facilities, utilities, etc.
• Liaise with HR Business Partner.
• Assist the Country Manager in resource planning.

The job holder will have specific accountabilities consistent with the grade and the generic RM accountabilities listed above. These will be determined in relation to a specific work assignment and articulated in annual objectives prior to the start of each fiscal year.

Selection Criteria

• Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline (e.g. Economics, Finance, Public Administration, Information Systems, etc.) or non-relevant bachelor’s degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; or (2) ACCA Advanced Diploma in Accounting and Business; or (3) equivalent country-level Accounting certificate.
• A minimum requirement is one year of relevant professional experience, but it is preferred to have a candidate with professional experience for two years or longer.
• Language skill: Proficient in Arabic and English with ability to communicate effectively orally and in writing both.
• Demonstrated expertise in handling transactional level financial/accounting works.
• Demonstrated expertise in financial reporting, budget planning and monitoring, and internal control.
• Demonstrated competency in people relations.
• Competence in the use of MS Office software such as (Word, Excel, and PowerPoint).
• Good working knowledge of financial systems, such as, SAP.

General Competencies:

• Integrity and Independence – Prepares accurate reports, ensuring that pertinent facts are fairly presented, shares information freely.
• Statutory and other Stakeholder Reporting – Can produce pro-forma financial statements and reports, familiar with disclosure requirements and accompanying notes, and management and auditor’s reports.
• Internal controls and corporate procedures – Can analyze data and business processes to determine the viability of controls and procedures and identify any issues or areas of risk.
• Governance – Able to interpret the fundamental resource management requirements of a client’s governing structures and to provide basic budget analysis.
• Planning and Budgeting – Can produce standard reports and budgets and analyze budget information; understands the entity’s funding structure and sources.
• Performance Evaluation and Reporting – Able to determine the information needs of users and present information that supports management decision making.
• Management Information and Tools Design – Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.
• Financial Strategy – Understands what impacts the strength and integrity of the entity’s income statement and balance sheet, and the Bank’s lending products and basic pricing structures.
• Tasks and Workflow Management – Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.

Core Competencies:

• Client Orientation – Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
• Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view
• Knowledge, Learning and Communication – Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
• Business Judgment and Analytical Decision Making – Analyzes facts and data to support sound, logical decisions regarding own and others’ work.

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.