Governance Administrative Assistant - Mosul - IQ Talent Marketplace

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

IRC Iraq is seeking a skilled administrative assistant who, under the supervision of the Senior Governance manager, will be an integral part of the Governance team by performing all the administration and financial procedures related to the sector. The ideal candidate for this position should have experience in administrative functions.

Major Responsibilities

Prepare and process all administrative paperwork such as: purchase requests (PR), cash advance requests, liquidations, requests for payments, recruitment requests, letters of understanding, leave of absence forms, travel requests, and travel expense reports.

Liaise with Finance, Supply Chain, Logistics, and Human Resources on the progress of all the Governance administrative actions and needs to ensure that all the program logistics are carried out on time.

Submit weekly movement plans to Logistics on behalf of the Governance team.

Monitor the PR Tracking sheet and make sure all PRs are accurate and completed on time.

Manage information management and documentation.

Ensure Governance office supplies are procured and available.

Organize meetings and workshops for the related program team.

Discuss the challenges regarding the flow of the activities with the Senior Governance manager and find solutions.

Assist in the program activities and distributions, when requested by the Senior Governance manager.

Maintain list of Governance program assets, and complete asset reports.

Any other tasks requested by the team.

Key Working Relationships

Position Reports to: Senior Governance Manager

Position technically supervised by: Senior Governance Manager

Position directly supervises: N/A

Indirect Reporting: Area Coordinator

Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.

Internal: Social cohesion officers’, Governance coordinator, supply chain team, finance team, HR team

External: N/A Minimum Qualifications:

Education: Relevant higher national Diploma or University degree

Work Experience

• A minimum of 1 year of experience.
• Strong organizational and time management skills.
• Excellent communication skills and ability to work as part of a team.
• Fluency in Arabic, English is a plus
• Strong computer skills, particularly in Microsoft Excel and Microsoft Word

Total Benefits

Salary range: (1,463,616-1,829,520) Iraqi Dinars, based on various factors including the labor market, job type, internal equity and budget as well as calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

13th month salary per year.

• 21 days of leave and 15 days of paid holidays per year.
• IRC provides health insurance for staff and their dependents.

Notice to all Job Seekers

IRC implements an equal employment opportunity policy, and our recruitment process is based on merit.

Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.

If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to

[email protected].

ملاحظة لكل الباحثين عن وظيفة

تعتمد لجنة الانقاذ الدولية سياسة فرص عمل متساوية وان عملية التوظيف لدينا تعتمد على الجدارة .

لايتوجب على المتقدمين لاي وظيفة او المؤهلين للمقابلات (سواء كانوا موظفيين حالين او متقدمين من خارج المنظمة) دفع اي مبلغ مالي خلال اي مرحلة من مراحل التوظيف.

اذا قام اي شخص بطلب اي خدمة مالية او غير مالية لقاء مساعدتكم في تأمين فرصة عمل داخل المنظمة ،يرجى الابلاغ عن ذلك الى

[email protected]

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.