Administrative Assistant (German Red Cross / Under ICRC Contract) - IQ Talent Marketplace

Main duties and responsibilities

Finance and Administration (F&A Manager)

• Assists the Finance & administration Manager in the Execution of Financial Procedures by Maintaining confidentiality and security of all financial documents.
• Supporting on the daily cash movement.
• Copying GRC monthly closing and vouchers .
• Tracks the completion and filing of accounting documents including invoice and voucher duly stamped, approved and signed.
• Bookkeeping of expenditures (specifically those associated with IRCS payments and advances).
• Courier original GRC vouchers & documents to Berlin and keep track of shipments.
• Enter vouchers into accounting application.
• Support the Manager in Tagging & Tracking of Inventory registry.
• Ensures that all vouchers are translated to English as per GRC criteria.
• Assist in the preparation all necessary documents for the closing operation (list of signatures and treasury situation).
• Delivery of the formal/informal communication and negotiation with our bank (letters, inquiries) prepared by the Finance & Administration Manager.
• Collecting cash from the bank and bank statements.
• Assist in carrying out a physical check of petty cash.
• Incorporating GRC delegation accounting into Funds Pro (mainly data-entry supervised by F&A Manager)
• Keeps the accounting application up-to-date at all time

Logistics & Procurement

• Provides logistics and procurement support to GRC operations in accordance with logistics standards, GRC rules, financial procedures and regulations.
• Manages the publishing and opening of tenders, including preparing tender set, sourcing suppliers for tender, analysis of offers against requirements, and preparing all files for approvals.
• Works with suppliers to plan and implement procurements.
• Prepares and/or follows up on any relevant support documents required for field activities, including Logistics Requisitions (LR), Purchase Orders (PO) and Goods Received Notes (GRN).
• Maintains and regularly updates GRC inventory using proper documentation and handover protocols.
• Arranges for the warehousing and/or transport of goods in coordination with trips into the field.
• Researches applicable import-export formalities if and when necessary.
• Maintains the basic procurement files and binders, as well as different tracking spreadsheets, and prepares for archiving.

Education and Professional Experience required

• University Degree or equivalent.
• 1 to 2 years of experience in Logistics, Finance, Administration, or relevant field.
• Personal commitment, efficiency, flexibility, and results driven.
• Willing to travel to areas of Iraq outside of assigned duty station.
• Fluent command of English is required and Native speaker or fluency of Arabic.
• Computer proficiency Including Microsoft Office Suit.

How to Apply:

All qualified and interested candidates are invited to send their application to [email protected] and write in the subject line “Surname, First name/ Position Name”.

The application should contain a:

1. Current Curriculum Vitae (CV) indicating email and phone contacts.
2. Cover Letter stating why you think you have the necessary skills and qualifications for this position and your salary expectations; and
3. Minimum of (2) two professional references.

Please note that:

• Applications will only be accepted for Iraqi nationals.
• The successful candidate will undergo a three month-probation period.

Female candidates are strongly encouraged to apply.

NB: Should you not have received a response from the ICRC within one month of submission of your application, please consider your application unsuccessful.

No Fee:

The ICRC does not charge a fee at any stage of the recruitment process including application, interview, meeting or processing.