The Country Finance Officer has a functional reporting line to MENA (Middle East & North Africa) International Finance Manager for all functional finance matters and a delivery / output reporting line to the Country Manager for all delivery (matters. The Finance and Administration Officer forms part of Danish Red Cross Iraq Country Officer and supports Iraq Red Cross Society (IRCS) in ensuring effective and timely financial management in general and of DRC supported programmes in particular. Also assists the Country Manager in ensuring effective and timely financial management of the Country Office expenses.
Main duties and responsibilities
Financial Management of Programmes (40%)
- Coordinate and assist Country Office in preparing annual and quarterly programme budgets and financial reports to the donors and ensure that the donor specific guidelines are adhered to;
- Coordinate with DRC International Finance Controllers and Advisors at DRC HQ or Regional Office , the creation of country-level grants and projects within the DRC accounting system;
- Control and monitoring of programme budgets and expenditures and ensure compliance with donor and DRC requirements;
- Scrutinize DRC country project and programme financial reports and proactively support the DRC Country team to timely submit complete and compliant reports to the Country Manager and International Controller in accordance with DRC SOPs;
- Provide input to the financial overviews of the DRC region / country project and programme portfolio and follow up on grants allocated to the DRC region/country;
- Undertake quality control of cash requests and quarterly financial statements submitted by partners through the responsible delegates and other staff;
- Process the payment of cash requests from National Societies in the DRC payment system;
- Under the supervision of the line manager, coordinate with Head of National Society the yearly financial and performance audits and unannounced cash counting for programmes in the country, including tender process for local auditors, instruct these and ensure that guidelines are followed;
- Advise Head of National Society on their financial and administrative systems and procedures including on corruption, fraud or misuse of funds;
- Support and facilitate, in close coordination with the DRC Region / Country Team, DRC HQ and partners, the compliant completion/closure of projects and programmes, including, but not limited to, final financial reporting, final external audit, updating of the DRC region / country project and programme portfolio overviews, and recording in the DRC accounting system;
- Prepare and periodically update grant income and expenditure budget for the overall programmes in the country;
- Identify capacity development needs and subsequently suggest, design and assist the DRC Country Team in building the financial management capacity of the National Society, where applicable;
- Periodically undertake field visits to provide on-site support and financial management capacity development where necessary.
Country Office financial management (30%)
- Ensure monthly reporting of Country Office Accounts including reconciliations;
- Maintain financial records/documentation and an appropriate and efficient financial filing system according to DRC filing guidelines;
- Processing DRC Country Office payments and, if applicable, work flow (internal) invoices;
- Plan and organise annual audits of Country Office Accounts;
- Coordinate the preparation of annual plans of actions to address audit findings following the external audit reports and DRC internal monitoring visit’s recommendations (if any);
- Booking of all entries into the DRC accounting system (Kompas);
- Manage cash flow to Country Office;
- Prepare and / or provide input to financial overviews to Country Manager (CM);
- Provide inputs to the DRC Country Office budget, follow-up on and revise it as necessary;
- Follow-up on time registration on project budgets by staff at DRC HQ and the DRC Regional / Country Office on a monthly basis;
- Prepare the quarterly Consolidated Financial Program Reports;
- Ensure correct posting of transactions booked on programmes;
- Monitor the Country Office Master budget through a monthly and quarterly budget monitoring/reporting process;
- Ensure that delegates monthly time registration are approved by Country Manager and submitted on DRC system;
- Monitor the country grant portfolio by preparing periodically an overview of the grant utilization progress with a projection of expenditures for the rest of the year and advise CM and the program delegates accordingly;
- Follow up with ICRC monthly invoice and booking of incurred cost into Kompas.
Support to CM / Program Delegates (20%)
- Ensure transfer and accounting in Kompas for Delegates working advances;
- Advise on and support the preparation of appropriate and timely financial reporting of delegates and Country Office;
- Brief and assist Delegates and other staff on financial issues;
- Advise CM on all matters related to programme and Country Office finances and constantly maintain an overview of the country finance situation;
- Support to Delegates on financial administration procedures and matters;
- Support to CM/ program delegates in preparing budgets for new projects;
- Assist and advice CM/delegates in the use of Kompas;
- Support the capacity building and professional development of DRC projects’ admin/finance assistant.
- Ensure that Country Office and Delegates apply DRC administrative procedures and policies;
- Maintain administrative procedures in the Country Office up to date, including financial filing system;
- Responsible for IT management;
- Stay informed of Government rules and regulations relating to financial management and administration (including HR management) in country.
Qualifications & Skills
Education and Professional Experience required
- Professional/academic qualification in finance or accounting.
- Relevant experience of minimum 5 years in finance management and programming.
- Excellent networking and facilitation skills.
- Experience in preparing budgets, cash flow statements and financial plans and reports .
- Ability to work under pressure and respond to deadlines.
- Strong communications skills and analytical thinking.
- English and Arabic language Fluency is mandatory.
- Computer Literacy is mandatory.
How To Apply
How to Apply:
All qualified and interested candidates are invited to send their application to [email protected] and write in the subject line “Surname, First name/ Position Name”.
The application should contain a:
- Current Curriculum Vitae (CV) indicating email and phone contacts;
- Cover Letter stating why you think you have the necessary skills and qualifications for this position and your salary expectations; and
- Minimum of (2) two professional references.
Please note that:
- Applications will only be accepted for Iraqi nationals.
- The successful candidate will undergo a three month-probation period.
Female candidates are strongly encouraged to apply.
NB: Should you not have received a response from the ICRC within one month of submission of your application, please consider your application unsuccessful.
The ICRC does not charge a fee at any stage of the recruitment process including: application, interview, meeting or processing.