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Wood

Job Description

Wood is currently recruiting for a Documents and Records Controller to be based in Basra, Iraq to be based on a 28 Days on / 28 Days Off Rotation.

Responsibilities

Responsibilities

Document Management

  • Receive, review, and process incoming technical documents.
  • Ensure all documents are properly classified, labeled, and indexed.
  • Maintain a structured and organized document filing system, both physical and electronic.
  • Update and revise documents as necessary, following established version control procedures.

Document Control

  • Implement and enforce document control policies and procedures.
  • Monitor and track document revisions, approvals, and changes.
  • Ensure that documents are accessible to authorized personnel while maintaining security and confidentiality.
  • Conduct regular document audits to ensure compliance and accuracy.

Document Distribution

  • Facilitate the distribution of documents to relevant stakeholders.
  • Ensure timely delivery of documents to the appropriate recipients.
  • Maintain distribution logs and records.

Quality Assurance

  • Collaborate with departments to ensure that documents meet quality and compliance standards.
  • Assist in maintaining documentation for quality management systems and regulatory requirements.

Archiving And Retrieval

  • Establish procedures for document archiving and retention.
  • Safeguard and archive historical documents as per company policies and legal requirements.
  • Retrieve documents as needed for audits, reference, or other purposes.

Training And Support

  • Provide training and support to employees on document control processes and systems.
  • Address any document-related inquiries and provide guidance to users.

Technology Utilization

  • Utilize document management software and tools to streamline document control processes.
  • Stay updated on industry trends and best practices in document management technology.

Qualifications

Education: Degree in a relevant field

Technical Skills Required

  • Minimum 5 years’ experience in document management or related field.
  • Strong background experience using ACONEX.

Personal Skills

  • Bi-Lingual (English / Arabic) ability is essential.
  • Proven experience as a Document Controller or in a similar role.
  • Strong knowledge of document management systems and software.
  • Excellent organizational and time-management skills.
  • Attention to detail and a commitment to accuracy.
  • Knowledge of relevant industry standards and regulations (if applicable).
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.

To apply for this job please visit ehif.fa.em2.oraclecloud.com.