Financial Reporting & Compliance Officer - IQ Talent Marketplace

The Reporting & Compliance Officer (RCO) implements and serves as an internal advisor regarding the British Government’s Foreign, Commonwealth & Development Office (FCDO) specific donor rules and regulations. S/he is responsible for drafting monthly and ad hoc donor-facing financial/compliance reports, reviewing/classifying expenses in IRI’s internal accounting system and supporting procurement for the FCDO program. S/he will also be responsible for completing pre-award assessments of partner organizations and beneficiaries as well as interim and final reviews. S/he understands and applies IRI internal finance/compliance processes and policies and ensures the program team and relevant HQ staff understand how to comply with those rules/regulations, processes, and policies.

 He/she will also be responsible for designing and delivering training workshops on FCDO and IRI’s rules, regulations, and policies for IRI and implementing partner (IP) staff both in country offices and in headquarters in HQ.

 The RCO is expected to bring to IRI their strong understanding FCDO requirements from proposal through to final donor audit and will be expected to learn IRI’s requirements and policies

 1)     To stay informed of and ensure awareness among stakeholders including the sub-awardee, suppliers, service providers on compliance with IRI’s policies and procedures, including but not limited to Anti-Fraud, Conflict of Interest and Whistleblowing policies, procurement, and finance procedures, etc.

 2)     Finance, Compliance and Reporting:

 a)      Produce regular compliance reviews of transactions, using standard IRI templates and submit to the HQ Compliance Department for review. Ensure quarterly reports include substantive reviews of transactional documents in relation to human resources, procurement, and other risk areas and that they are following FCDO and IRI processes/procedures to maintain a sufficient audit trail exists. Experience in audit will be an advantage.

b)     Maintain and record any action points and recommendations from quarterly reviews and submit to senior management in country. Follow up with relevant management on any action points/recommendations and to ensure they are cleared in a timely manner.

c)      Draft the financial reports and review transactions to be sure they are recorded to the correct JAMIS job code.

d)     Prepare and submit invoices, program accounting, and financial reporting.

 3)     Sub-Award

 a)      Oversee sub-award establishment and ensure the sub-award is managed in line with the IRI’s partnership manual, internal policies/procedures and any FCDO requirements. Make recommendations, including training requirements of IRI and sub-award staff, where necessary.

b)     Conduct pre-award assessments of sub-award, assessing a sub-award’s internal controls, their capacity to manage a grant from IRI, and the risk associated with the partnership. Ensure results of the pre-award assessment will inform the payment and monitoring schedule of the partner which will be laid out in the partnership agreement.

c)      Carry out interim and final compliance reviews of sub-award transactions and will make recommendations to the Resident Program Director (RPD) on whether full or partial payments should be made to the sub-awardee.

d)     Maintain a log of action points and recommendations for the sub-award and ensure these are communicated to IRI and sub-award management in country and that they are being followed up on/implemented in a timely manner.

e)      Make recommendations for training and capacity building of sub-award staff based on the results of the pre-award assessments and any interim reviews. These recommendations are to be logged and communicated to relevant IRI country management.

 4)     Training:

 a)      Assists the HQ Compliance Department in the development of country specific training materials, including on-line versions, relating to IRI’s and FCDO processes, policies, rules, and regulations. Training materials will be required for a variety of subjects and for use with IRI and partner staff.

b)     Provide training to relevant staff on specific FCDO requirements using standard IRI materials where available or in some cases developing new materials.

 5)     Donor Program Lifecycle:

a)      Provide advice as required to various departments within IRI Iraq, including finance, procurement, logistics and programs, on various donor and IRI requirements throughout the lifecycle of a project. This will include advising at proposal stages, agreement signing, partnership development, during implementation (particularly with regards to procurement) and at reporting stages to ensure specific donor requirements are taken into consideration.

b)     Review new FCDO agreements and modifications and to present a summary of the main compliance requirements of the agreement to management and staff. 

 6)     Audit Facilitation:

 a)      Collaborate with in country and/or HQ finance departments where relevant, assist in the facilitation of FCDO audits – checking documents for completion, keeping a log of documents submitted to auditor, and responding to auditor queries in collaboration with HQ finance where relevant.

b)     Support Government of Iraq-required annual audit processes by liaising with the relevant lead within the operations team.

 7)     Other Tasks:

 a)      Providing guidance/support to staff in relation to anti-terrorism and sanctions using IRI vetting procedures – this will include providing training where necessary and liaising with IRI HQ Compliance Department in relation to the anti-terrorism checking provider.

b)     Support to the RPD in Iraq and undertake any other tasks requested by same.