Human Resources and Payroll Assistant - Accepting Applications - IQ Talent Marketplace

Why the American University of Iraq—Baghdad?

Opening its doors in January 2021, the new American University of Iraq—Baghdad (AUIB) began as a dream of influential individuals in Iraqi and United States business, industry and government who wanted to see a world-class institution of higher learning established in the city, reminiscent of the days when Baghdad was an educational mecca and flourishing capital of the Muslim world. With a great library, palatial college buildings and student centers, state-of-the-art classrooms, laboratories, and athletic facilities, AUIB will be a beautiful campus attracting students, faculty, and staff from throughout the world. We invite you to join us in this exciting new venture.

This position will report directly to the Human Resources Generalist

Position Summary: We are seeking a highly organized and detail-oriented Human Resources/Payroll Assistant to join our team. The ideal candidate will be responsible for supporting our HR and Payroll departments in various administrative tasks. This role requires exceptional attention to detail, strong organizational skills, and the ability to maintain confidentiality.

Core Responsibilities

• Payroll Processing: Assist in preparing the payroll for employees accurately and on time.
• Review timesheets, attendance records, and other relevant documentation for accuracy.
• Calculate overtime and deductions as necessary.
• Collaborate with the Finance department to ensure accurate and timely salary disbursements.
• HR Administration:
• Maintain employee records, both physical and electronic, ensuring accuracy and confidentiality.
• Assist in onboarding and offboarding processes, including paperwork, data entry, and document collection.
• Support in maintaining and updating employee databases and HRIS (Human Resources Information System).
• Generate employment verification letters, salary certificates, position transfers and other HR-related documentation.
• Assist in making travel arrangements for visa runs and onset/offset of employment.
• Coordinate housing accommodation for employees as needed.
• Assist HR Compliance Coordinator with flight arrangements as needed and various tasks.
• Benefits Administration:
• Assist in enrolling new employees in benefit programs and maintaining existing staff on benefit plans.
• Coordinate with benefits providers and resolve any issues related to benefits.
• Provide information to employees about available benefits and assist in addressing benefits-related inquiries.
• Data Management:
• Ensure data accuracy and integrity in all HR ERP systems.
• Compliance and Documentation:
• Assist in ensuring compliance with relevant employment laws, regulations, and university policies.
• Maintain confidentiality of sensitive HR and payroll information.
• Prepare and file necessary paperwork for government reporting and audits.

Qualifications

Educational Qualifications:

• Bachelor’s degree in HR, Business, or related field
• Two or more years’ experience in HR, payroll, or administrative roles required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS systems and payroll software. Preference ERP: HCM, JDE
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Knowledge of employment laws and regulations is a plus.
• Problem-solving skills and the ability to work independently and as part of a team.

Competencies (Knowledge, Skills & Abilities)

• Proficient with HR and Payroll software, including ERP HCM and JDE MS Office.
• Familiarity with accounting software and procedures.
• Ability to handle confidential information.
• Familiarity with Iraqi labor and policy laws.
• Excellent communication and interpersonal skills.
• Ability to prepare reports as requested.

Application Procedure

Application Requirements for Positions at the American University of Iraq—Baghdad

Required

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: This should detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Please provide an up-to-date resume or curriculum vitae.
• Identification: A valid national ID or passport is required for the application process for visa entry requirements.
• Please note that applications missing any of these components will not be considered.

Shortlisted candidates will be contacted via email and WhatsApp to schedule interviews.

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: You must provide contact details for three references. These individuals should be those who have either worked with you or supervised your work.

We look forward to receiving your complete applications and appreciate your interest in joining our dynamic team at AUIB.

Applications will be accepted until the position is filled. Confidential review of materials and screening of candidates will begin immediately.