Project manager - IQ Talent Marketplace

Position Title: Project Manager

Reports To: Senior Program Manager

Location: Baghdad

Application Closing Date: 4 March 2023

 

About Heartland Alliance International

Heartland Alliance International’s (HAI) mission is to secure the rights and well-being of marginalized people and communities. HAI envisions a world in which those whose rights have been violated are safe and empowered to actively engage in their communities and be at the forefront of social change.  In Iraq, HAI provides holistic services focusing on psychosocial support, legal aid, violence prevention, livelihoods strengthening, and social cohesion to diverse vulnerable populations.

 

Project Summary

Heartland Alliance International (HAI) is implementing a second phase of Aman Project for combatting trafficking in persons (TIPs) in Iraq, called Aman II: Combating Severe Forms of TIPs in Iraq. The project seeks to work with the Iraqi government to more effectively protect victims of trafficking and prosecute traffickers. Project activities will be implemented in Baghdad and other governorates of Federal Iraq, with potential referrals to the Kurdistan Region of Iraq (KRI) governorates. The project consists of two interrelated and mutually-reinforcing objectives: Objective1: Institutional changes are created to enhance the prevention, protection, and prosecution of human trafficking in Iraq by creating synergies between stakeholders and leveraging existing structures;  Objective 2: Victims of Trafficking(VoTs) have access to comprehensive services that are fundamental in responding to their needs.

 

 

Position Summary

The Project Manager will be based in Baghdad, Iraq with frequent travel to project target locations if security allows, and will work directly under the supervision of the Senior Program Manager to oversee program implementation.

The Project Manager will primarily be responsible for the oversight and overall delivery of high-quality project activities. The Project Manager will work in close collaboration with the pertinent departments of the Ministry of Interior and Ministry of Social Affairs, the Central Committee for Combatting Human Trafficking (CCCHT), and the National Network to Combat Human Trafficking( NNCHT). The project manager oversees the Aman II project team and will ensure that all program activities will be implemented in line with the project work plan and in accordance with HAI and the donor’s standards and requirements. The Project Manager will have the overall responsibility for assuring that assistance provided under the award is technically and legally appropriate for the needs being addressed. The Project Manager will ensure that project activities are implemented in compliance with the national laws and regulations. The project manager will also provide technical oversight and management of the project staff, working closely with stakeholders to ensure successful project implementation as well as implementing the detailed M&E Plan with the MEL Officer.

Essential Duties and Responsibilities

1. Project implementation, oversight and development

·         Lead project implementation and monitoring;

·         Manage the relationship with key stakeholders including the ministries and other related governmental and civil society entities;

·         Supervise and direct team members’ tasks and ensure the project activities are implemented according to the project work plan and donor approved results framework;

·         Provide technical support to team members and train staff as necessary;

·         Continually assess and evaluate project implementation against project work plan, in collaboration with the project team; take appropriate steps to ensure project is on track in meeting deliverables and spending;

·         Effectively participate in the governmental coordination meetings to facilitate implementation, protection of TIPs and identifying key issues for advocacy;

·         Develop and monitor work plans, budgets, and progress reports HAI, donors and partners require;

·         Ensure sound financial and narrative reporting to the donor;

·         Responsibly manage the project budget and organizational resources;

·         Closely working with the Senior Program Manager to oversee and maintain project folder updates and archiving including all project related document;

·         Explore new growth and expansion opportunities and communicate to Senior Program Manager and Country Director.

 

1. Communication and monitoring and evaluation

·         Collaborates closely with project team members to continuously assess status of implementation against project work plan and implement appropriate steps to ensure project is on track in meeting deliverables;

·         Work with project staff to ensure that M&E processes are managed in accordance with HAI and donor standards;

·         Foster effective communication and teamwork with staff from a range of economic, cultural, ethnic and social groups;

·         Represent HAI to government officials, funding sources, other partners, beneficiaries, and at conferences, meetings and other outreach opportunities;

·         Ensure monitoring and evaluation activities and reporting meet HAI’s standards, and are completed on schedule;

·         Develop, review, and finalizes monthly, quarterly, and final project reports in English;

·         Prepares presentations for donor government and internal meetings; 

·         Communicates with the Heads of Departments and Country Director for smooth project implementation.

 

1. Financial management and grant oversight

·         Oversee implementation of activities in accordance with project and activity budget;

·         Consult with director of finance regarding best practices for financial administration of the workplan;

·         Monitor project expenditures, and develop monthly expenditure projections;

·         Work with the Senior Program Manager and the director of finance to monitor and revise budgets, as needed.

 

1. Other duties, as assigned by the Senior Program Manager and Country Director

Personal Competencies: Collaborative spirit and ability to work independently as well as in a team; commitment to knowledge sharing and teamwork; positive attitude and ability to see through challenges to find solutions; and strong interpersonal skills and an ability to clearly communicate, including complex concepts into layperson language.

 

Essential

·         Bachelor degree in social work, international relations or law;

·         Minimum of five years of relevant experience in a senior management position in a program of similar sensitivity; and four years past technical experience implementing protection and justice programs in development settings in the following areas: counter trafficking in persons, labor rights, rule of law, advocacy, grants management, organizational capacity building, and sustainability;

·         Demonstrated understanding of TIPs  principles and international guidelines;

·         Demonstrated knowledge of protection, safeguarding, mental health and psychosocial support, case management and referral process;

·         Experience with gender equality and/or social inclusion experience is preferred;

·         Experience mentoring staff and national organizations and transferring skills and knowledge;

·         Experience working to strengthen civil society and government systems required;

·         Strong project and staff management experience in humanitarian setting;

·         Demonstrated success in project, financial, staff and partner management, program monitoring and evaluation, report writing (in English);

·         Demonstrated knowledge and understanding of Iraqi government systems;

·         Proven ability to calmly, professionally, and successfully manage multiple priorities;

·         Experience working with international and local NGOs, and government security departments;

·         Knowledge and understanding of M&E concepts;

·         Experience with Micro Soft Project system as well as Windows platform, including Word, PowerPoint, Excel, etc;

·         Excellent oral communication skills;

·         Excellent negotiation and relationship management skills, with the ability to proactively problem solve and find solutions;

·         Demonstrates initiative and is comfortable working in a group, as well as independently.

 

 

Language Skills:

 

English Proficiency Level Required: Advanced

Arabic : Proficiency Level Required: Advanced

Kurdish: Preferable

 

 

1) Proficiency in Microsoft Project and Microsoft Office, (2) Internet Explorer or Google Chrome, (3) Outlook/Exchange; (4) Windows operating systems;

 

Competencies required for the job

(1) Communication, (2) Leadership, (3) Planning and organization, (4) Problem Solving, (5) Teamwork, (6) Professionalism , (7) Emotional Intelligence, (8) Cultural Intelligence

Physical Demands: 

• Must be able and willing to live in Iraq with regular travel around Federal Iraq and the Kurdistan Region and possible travel to other countries in the MENA region;
• While performing the duties of this job, the employee is regularly required to talk and hear.
• While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel and reach with hands and arms.
• While performing the duties of this job, the employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 10 pounds.

 

Work Environment: Demonstrates initiative and is comfortable working in a group, as well as independently and willing to be part of the senior management team.

• Must be able to work full-time (8 hours a day, ending as late  as 19:00 to overlap with working hours in US-Chicago) as well as extended hours when needed (nights, weekends);
• Must be able to travel independently to carry out field assessments, to identify potential partner organizations, to determine beneficiary needs and to develop program proposals and budgets for funding.

Please send cover letter (1 page maximum) explaining your interest and how your experience meets the qualifications required and a CV, to

https://heartlandalliance.bamboohr.com/careers/848

                                                                     

Incomplete applications will not be considered. Only shortlisted candidates will be contacted. If you do not hear back from us within 4 weeks, please consider your application unsuccessful

 

 

Resilience: This project will address sensitive issues. Interested applicants should have a strong commitment to addressing the issues with cultural sensitivity, respect, and confidentiality.  Candidates should be flexible, have a sense of humor and patience.