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World Vision

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type

Local – Fixed Term Employee (Fixed Term)

Job Description

PURPOSE OF POSITION:

To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.

Major Responsibilities

Business Requirements

  • Understand the department’s business requirements and apply in the day-to-day work.

Planning

  • Facilitate annual procurement planning sessions with key stakeholders.
  • Consolidate and report on the Procurement Plans
  • Review and update Item Catalog prior to the planning process activity.
  • Advise and familiarize Operations with the use of the Item Catalogue.

Strategic Sourcing

  • Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
  • Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
  • Preparation of Procurement Committee submission documents based on the direction given by the coordinators/specialists.

Supplier Contract and Relationship Management

  • Accurately complete the master data management form (contract/supplier/ item register)
  • Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
  • Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
  • Collect feedback on supplier performance as per the established SPM guidelines.

Procurement Execution

  • Advise on the RFP/RFQ process for spot buys as required.
  • Liaise with Shared Services & Finance to resolve supplier inquiries.
  • Release POs to suppliers for spot buys and assigned categories.

Data Management, Analysis and Reporting

  • Collect and organize data from projects and business units.
  • Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
  • Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
  • Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
  • Consolidate all findings and convert them into useful formats as provided by SCM Manager.

Process, Procedure and Policy

  • Work with senior SCM teams to manage Internal customer satisfaction.
  • Collect data to support performance scorecard reporting (i.e. KPIs)

Control and Compliance

  • Maintain proper filing and record keeping as per the guidelines set by the management.

Knowledge, Skills, And Abilities

Required professional experience and Language:

  • Two years of experience in Procurement and Logistics or Accounting field.
  • Proven prior experience in Supply Chain in humanitarian sector.
  • Sound interpersonal and negotiation skills.
  • Excellent knowledge in computer literacy
  • Ability to work in difficult, insecure and stressful conditions.
  • English, Arabic and Kurdish languages.

Required Education, Training, License, Registration, And Certification

  • Certification diploma in business management, Accounting / Procurement, and logistics

Travel and/or Work Environment

  • The position requires ability and willingness to travel domestically and internationally up to 15% of the time.

Applicant Types Accepted

Local Applicants Only

To apply for this job please visit worldvision.wd1.myworkdayjobs.com.